Resource Centre - Microbiology Module

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Video Tutorial


The Microbiology Module displays a list of the patient’s microbiology tests and isolated organism from contributing source systems including results from Ontario Laboratories Information System (OLIS).  

New Results 

Image of the microbiology module

 

The Microbiology module displays a New Result indicator if New Results are available for the selected encounter. (Refer to the New Results Module for more information on new results indicators)

a note icon OLIS data is not available in the New Results module and will not generate new results flags.

To access the Microbiology module, select Microbiology from the Clinical Modules menu.

Image of the microbiology module tab

a tip icon To view OLIS data make sure your Encounter preference is set to All Regional Encounters.

a note icon OLIS Limitations 

There are limitations for accessing OLIS data from within ClinicalConnect. These limitations include:

  • An organization must have signed up for the appropriate eHealth Ontario access. Otherwise, you will not be able to access OLIS data (OLIS data will not be listed in the Labs module). If access permissions are not in place you will see the message OLIS matches filtered.
  • The patient must have had an acute care visit.
  • A patient’s record may have a consent directive limiting some or all of their OLIS data from displaying in ClinicalConnect. This will generate the message Some or all of the requested OLIS laboratory information was not returned due to a patient consent directive. OLIS restricted records cannot be overridden in ClinicalConnect. 

The following table provides a summary of some of the key features of the Microbiology module.

Feature Summary

Smart Filter

Text typed in the Smart Filter Search box narrows the list of results to display only those related to text you entered.

Encounter Type

The Encounter Type filter is available in select modules and by default, is set to All Regional Encounters in order to view data from provincial repositories.

Options include: 

  • Encounter - Displays information only for the selected encounter or visit.
  • Patient - Displays all information from all Patient encounters from that source hospital system only.
  • All Regional Encounters - Displays data from provincial repositories or all visits across all hospitals available in the portal.

Days Back

The Days Back filter refers to the amount of information presented in the view based on the number of days back from the date of patient discharge. For an admitted in-patient, the Days Back filter refers to the number of days back from the current date (today).
 

A note icon The Days Back filter in this module is set to 180 days as the default but can be changed to a maximum of ALL. However, the ALL Days Back setting may impact system performance if returning large volumes of data.
 

A note icon Make sure that your Days back is set appropriately to include the available data in that date range. Example: If you’re looking for a result that was completed two weeks ago, and the Days Back is set to 7 days, then you will not be able to see that result.

Column Filter

Column filters are used to filter data to narrow down the information presented in the module’s list view.

Column Keyword Filters allow you to filter the list of module information by the entries displayed in each column.

Column Date Range Filters are used to filter your list by date range. Each date range filter uses two date filter boxes to set your preferred date range.

See Column Filter for more detail about using Column Filters.

 

Viewing Microbiology Test Result Details

Microbiology results are displayed in a sortable list. Click the row of the result you want to view to see even more details about the results.

image of the microbiology test results details

Depending on your preference settings, the Micro Details will either show up to the right of the results list or below the results list. 

a tip icon To customize where details are viewed on the screen, see the Navigation Layout section of this guide.

 

Sorting Results based on Organisms Isolated

Microbiology results contain a column for Organisms Isolated. To filter through your results based on Organisms Isolated:

1. Click the Organisms Isolated column header to sort the entire list alphabetically by organisms isolated.

image of the micrbiology column header to sort the entire list alphabetically by organisms isolated

2. Scroll through the sorted list to locate the results you want to view. 

3. Use the Smart Filter if you want to locate a specific organism isolated.

Example: Type strep in the Smart Filter search box to locate Streptococcus results.

image of the smart filter showing how to locate the streptococcus results

Microbiology Preferences

The Microbiology module has its own set of preferences that can be accessed and configured by clicking the Preferences button preferences button in the view header or through your Global Preferences. 

image of the preferences tab

After updating your preference settings, click the Save & Apply button apply button to save your changes.

The following table provides a summary of all available preference settings:

Feature Summary

Default Detail Location

Allows you to set the default location of the Details window: 

  • Bottom –Details are displayed below the results list.
  • Top –Details are displayed to the right of the results list. 

Encounter Type

image of the encounter types option

The Encounter Type filter is available in select modules and by default, is set to All Regional Encounters in order to view data from provincial repositories.

Options include: 

  • Encounter - Displays information only for the selected encounter or visit.
  • Patient - Displays all information from all Patient encounters from that source hospital system only.
  • All Regional Encounters - Displays data from provincial repositories or all visits across all hospitals available in the portal.

 If you’re having issues finding a result, make sure your Encounter is set to All Regional Encounters. Without this selection you will be unable to view OLIS results.

Days Back

image of the days back filter options

The Days Back filter refers to the amount of information presented in a view based on the number of days from the date of the patient discharge. For an admitted in-patient, the Days Back filter refers to the number of days back from the current date (today).

 The Days Back filter in this module is set to 180 days as the default but can be changed to a maximum of ALL. However, the ALL Days Back setting may impact system performance if returning large volumes of data.

 Make sure that your Days back is set appropriately to include the available data in that date range. Example: If you’re looking for a result that was completed two weeks ago, and the Days Back is set to 7 days, then you will not be able to see that result.

Sort By

image of the sort by options

Allows you to set which column you want your results to be sorted by.

Sort Direction

image of the sort direction options

After setting the Sort By column, you can select to sort the data in Ascending or Descending order. 

a tip icon If the Sort By column uses a date (numeric) field, selecting Descending order will display the most recent rows of data at the top of the list view. 

a tip icon If the contents of the Sort By column uses characters A through Z, setting the Sort Direction to Ascending will order the list view alphabetically from A to Z. Setting the Sort Direction to Descending will order the list view from Z to A.

PDF Export Orientation

Allows you to configure the PDF page orientation when exporting data. Options include Portrait or Landscape orientation.