Resource Centre - Pathology and Genetics Module

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Video Tutorial


The Pathology and Genetics module displays results and details of a patient’s pathology reports. OLIS data is also integrated into the Pathology and Genetics module. OLIS data comes from a Community Labs, Public Health Labs and several acute care hospitals that are contributing data into OLIS.

To see a complete list of the contributors visit the following link: http://ehealthontario.on.ca/images/uploads/pages/documents/DataContributorsOLIS.pdf

A note icon OLIS data is not available in the New Results module and will not generate new results flags. See the New Results section to learn more about how new results are flagged.

If new results are available, the module will be flagged with an orange or red indicator with a number showing how many new results are available. 

Image of the pathology module

To access the Pathology module, click the Pathology option in the Clinical Modules menu.

Image of pathology and genetics module tab

The following table provides a summary of some of the key features of the Pathology module.

Feature

Summary

Smart Filter

Text typed in the Smart Filter Search box narrows the list of results to display only those related to text you entered.
In following example, the Smart Filter Search box is used to narrows the list of results to display only results that included Liver

Image of pathology and genetics module header with smart filter
All other results are filtered out and do not display in the Results List view until the contents of the Smart Filter are cleared.
a tip icon See the Smart Filter section to learn more about filtering results and lists with the Smart Filter tool.

Encounter filter

The Encounter filter is available in select modules and by default, is set to All Regional Encounters in order to view data from provincial repositories.
Options include: 
•    Encounter - Displays information only for the selected encounter or visit.
•    Patient - Displays all information from all Patient encounters from that source hospital system only.
•    All Regional Encounters - Displays data from provincial repositories or all visits across all hospitals available in the portal.

Days Back Filter

The Days Back filter refers to the amount of information presented in the view based on the number of days back from the date of patient discharge. For an admitted in-patient, the Days Back filter refers to the number of days back from the current date (today).
a tip icon The Days Back filter in this module is set to 180 days as the default but can be changed to a maximum of ALL. However, the ALL Days Back setting may impact system performance if returning large volumes of data. 

a tip icon Make sure that your Days back is set appropriately to include the available data in that date range. Example: If you’re looking for a result that was completed two weeks ago, and the Days Back is set to 7 days, then you will not be able to see that result.

Column Filters

Column filters are available to filter data to narrow down the information presented in the module’s list view
Column Keyword Filters allow you to filter the list of module information by the entries displayed in each column.
Column Date Range Filters are used to filter your list by date range. Each date range filter uses two date filter boxes to set your preferred date range.
See the Column Filter section for more detail about using Column Filters.

Viewing Pathology and Genetics Details

Pathology and Genetics results are displayed in a sortable list in the Results List View. 

Click the row of the result you want to view to see even more details about that result.

Image of pathology and genetics tab viewing the deatils

Depending on your preference settings, the Pathology and Genetics Detail window will either show up to the right of the results list or below the results list. 

Click the Close button Image of close button  to return to the results list view.

Preferences

Module Preferences are used to customize how you want to view information presented in the Pathology and Genetics module to suit your clinical viewing needs. Preferences need only be set once, and can be easily be updated anytime as your clinical needs change.

The Pathology and Genetics module has its own set of preferences that can be accessed and configured by clicking the Preferences button preferences button in the module header or through your Global Preferences. 

Image of pathology and genetics preference tab


After updating your preference settings, click the Save & Apply button  to save your changes.

The following table provides a summary of all available preference settings:

Preference  Description

Default Detail Location

Allows you to set the default location of the Details window: 

  • Bottom –Details are displayed below the results list.
  • Top –Details are displayed to the right of the results list. 
Encounter

The Encounter filter is available in select modules and by default, is set to All Regional Encounters in order to view data from provincial repositories.
Options include: 

  • Encounter - Displays information only for the selected encounter or visit.
  • Patient - Displays all information from all Patient encounters from that source hospital system only.
  • All Regional Encounters - Displays data from provincial repositories or all visits across all hospitals available in the portal.

Days Back Filter

image of days back filter

The Days Back filter refers to the amount of information presented in the view based on the number of days back from the date of patient discharge. For an admitted in-patient, the Days Back filter refers to the number of days back from the current date (today).

a note icon The Days Back filter in this module is set to 180 days as the default but can be changed to a maximum of ALL. However, the ALL Days Back setting may impact system performance if returning large volumes of data.

a tip icon Make sure that your Days back is set appropriately to include the available data in that date range. Example: If you’re looking for a result that was completed two weeks ago, and the Days Back is set to 7 days, then you will not be able to see that result.

Sort By

image of the sort by options

Allows you to set which column you want your results to be sorted by.

Sort Direction

image of sort direction options

After setting the Sort By column, you can select to sort the data in Ascending or Descending order. 
a tip icon  If the Sort By column uses a date (numeric) field, selecting Descending order will display the most recent rows of data at the top of the list view. 

a tip icon  If the contents of the Sort By column uses characters A through Z, setting the Sort Direction to Ascending will order the list view alphabetically from A to Z. Setting the Sort Direction to Descending will order the list view from Z to A.

 

Viewing Ontario Laboratories Information System (OLIS) Data

OLIS Viewing Limitations: There are limitations for accessing OLIS data from within ClinicalConnect which including the following:

  • A user’s organization must have signed a Data Sharing Agreement with eHealth Ontario otherwise the user will not be able to access OLIS data OLIS data. If access permissions are not in place, the following message will be displayed: OLIS matches filtered.
  •  In order to access OLIS data for a patient within ClinicalConnect, the patient must have had an acute care visit.
  •  A patient may have a consent directive limiting some or all of their OLIS data from displaying in the clinical viewer. This will generate the following message: Some or all of the requested OLIS laboratory information was not returned due to a patient consent directive.

To view OLIS data in the Pathology and Genetics module:

  1. Make sure the encounter filter is set to All Regional Encounters. 

 a tip icon You can enter OLIS in the Smart Filter or select OLIS from the Facility or Source column filters. This will filter the list to just display information from OLIS. 

Image of OLIS in pathology and genetics module

2. Click the row of the OLIS results you want to view. The OLIS report will open in PDF format and will display your username in the footer.

Image of the PDF view for OLIS data in pathology and genetics module

OLIS Encapsulated Data

OLIS Encapsulated Data may be an image, fax, or PDF of with information related to the test from other facilities. If additional encapsulated data is available, it will be noted in the report in the Supplement Reports section as See Attachment Supplement Reports. PDF below for Content/Information.

Example: See Attachment Reports. PDF below for Content/Information message in the Supplemental Reports section of the report.

Image of OLIS encapsulated data in the pathology and genetics module

Scrolling to the next page displays the encapsulated data:

Image of OLIS encapsulated Data in PDF version