Resource Centre - Patient Search Results

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If a patient has multiple hospital encounters from the same source, the search results will only display the most recent encounter from those source area hospitals. This allows the Simple Search to return results much faster.

In the following example the search results only display the most current visit for each source. So even though Groucho Marx has visited other HHS hospitals, only the most recent visit from the General is displayed.

Title: Image of Tip icon Tip: Any patient encounter selected from the search results, will display the entire integrated record for that patient from all other source systems. Users do not have to select each individual encounter.

In the example below, the search results only display the most current visit from each source system for Groucho Marx.

Image of search criteria


The patient search results include any Home and Community Care (HCC) encounters. These HCC encounters will be identified in the search results list (as shown below) with the inclusion of the associated HCC in the facility column. If the patient has had HCC services across all four regions, each encounter will be identified in the facility field.

If there are too many records returned in the search, an alert message will notify you that the results have been truncated. It is recommended that you narrow your search criteria to be more specific such as using the patient’s Health Card Number or use the Advanced search.

To view the details of other encounters, select the encounter associated with Hamilton Area Hospitals source then click on the Visits module which will show all encounters from all hospital source facilities.


HCC Encounters

HCC encounter search results include the specific LHIN-based HCC in the facility column and Ontario Association of Community Care Access Centres (OACCAC) in the source field. If the patient has had HCC services across all four regions, each encounter will be identified in the facility field.

Image showing the CCAC client number and LHIN based CCAC as facility and OACCAC as source


a tip icon For HCC patients, the Client Number can also be used in the Simple Search.


Scrolling For More Information

The search results view has several columns of important patient information and depending on the size of your display, it may require you to scroll to the right to see additional columns of data. You can scroll right using the scroll bar at the bottom of the results window.

Image of srolling options on search results tab


Sorting Search Results

Search results can be sorted by any of the available information columns displayed in the view. Clicking a column header once will sort the results in ascending order. Clicking the same column header a second time will sort the results in descending order.


To sort search results by encounter date click the Encounter Date column header. This will order the search results by the date the patient encounter occurred, starting with the oldest encounter (ascending order). To display the most recent encounter, click the Encounter Date column header again to sort the search results most recent encounter (descending order).

Title: Image of Tip icon To save your search list sort order preferences, use the preference Image of preferences button icon to set your search list defaults. Columns with no information (blank) are displayed first in the ascending order view. 


Accessing the Patient’s Record

To access the patient record from the search results:

1. Click the record you want to view from the search results list.

Image of the patients record tab


2. Select the Visits module from the Clinical Modules menu. The Visits module displays all encounters the patient has had from all hospital sources and facilities and including future visits if available from the source systems. 

Image showing the visits module