Access Governance System (AGS)

The ClinicalConnect Access Governance System (AGS) is a web portal that is used to centrally manage and automate common account management processes for non-Hamilton Health Sciences ClinicalConnect accounts. AGS allows for the request, review, approval, fulfillment and attestation of ClinicalConnect accounts in a user-friendly, secure and efficient manner, as well as for the submission of Participation Agreements by organizations wishing to become a ClinicalConnect Participant.

Please use Internet Explorer 9+ or Mozilla Firefox when accessing AGS.

Note to DSA Signatories at approved Participant Organizations: should you need to change the name of DSA Signatory from yourself to someone else, please email that direction, including the new name/contact information, to dsa@clinicalconnect.ca. The new DSA Signatory will be provided credentials to access AGS to perform DSA Signatory responsibilities as required.

The following AGS resources are available:

Video

Performing Attestations in AGS (Coming May 1st) (SWF) | (HTML5)

This three-minute eLearning video applies to all individuals DSA Signatories, Privacy Contacts, and Local Registration Authorities (LRAs) who are responsible for performing attestations using AGS.

The following documents provide an overview, by role, of your attestation requirements. Select the PDF that applies to your role:

 

For DSA Signatories:

  • Video

    Submitting a Data Sharing Agreement using AGS (SWF) | (HTML5)

    This video provides instructions on how a DSA Signatory can submit the Schedule B: Data Sharing Agreement using AGS.

    Video

    Appointing a New LRA Using AGS (SWF) | (HTML5)

    This video provides instructions on how a DSA Signatory uses AGS to appoint a new Local Registration Authority for their organization.

    Video

    Appointing an Existing User as a New LRA (SWF) | (HTML5)

    This eLearning tutorial will review how to add an LRA role to an existing user.

    Video

    Revoking LRA Appointment Using AGS (SWF) | (HTML5)

    This eLearning tutorial will review how to revoke an LRA appointment using AGS.

    Video

    Appointing New Privacy Officer (SWF) | (HTML5)

    This eLearning tutorial will review how to appoint a new Privacy Officer using AGS.

    Video

    Appointing Existing User as Privacy Officer (SWF) | (HTML5)

    This eLearning tutorial will review how to appoint an existing user as a Privacy Officer using AGS.

    Video

    Performing Attestations in AGS (SWF) | (HTML5)

    This eLearning tutorial will review how a DSA Signatory performs attestations for their organization’s Privacy Officer and the Local Registration Authorities using AGS. Notifications of attestation requests are sent out semi-annually (May 1 and November 1).

  • PDF

    Guide for DSA Signatories Using AGS (May 2017)

    This PDF document highlights how DSA Signatories use AGS to complete the Schedule B submission, appoint and revoke LRAs, replace Privacy Officer, and request new end user ClinicalConnect accounts.

For Physicians Sponsoring Their Staff:

  • Video

    Attestations by Sponsoring Physicians (SWF) | (HTML5)

    This eLearning tutorial reviews how Sponsoring Physicians must complete attestations for users they sponsor to access ClinicalConnect. Notifications of attestation requests are sent out semi-annually (May 1 and November 1).

For Privacy Officers: