Access Governance System (AGS)

The ClinicalConnect Access Governance System (AGS) is a web portal that is used to centrally manage and automate common account management processes for non-Hamilton Health Sciences ClinicalConnect accounts. AGS allows for the request, review, approval, fulfillment and attestation of ClinicalConnect accounts in a user-friendly, secure and efficient manner, as well as for the submission of Participation Agreements by organizations wishing to become a ClinicalConnect Participant.

Please use Internet Explorer 9+ or Mozilla Firefox when accessing AGS.

Note to Signatories at approved Participant Organizations: should you need to change the name of DSA Signatory from yourself to someone else, please email that direction, including the new name/contact information, to agreements@clinicalconnect.ca. The new Agreement Signatory will be provided credentials to access AGS to perform Signatory responsibilities as required.

The following AGS resources are available:

Video

Performing Attestations in AGS (SWF) | (HTML5)

This three-minute eLearning video applies to all  Signatories, Privacy Contacts, and Local Registration Authorities (LRAs) who are responsible for performing attestations using AGS.

The following documents provide an overview, by role, of your attestation requirements. Select the PDF that applies to your role:

 

For Agreement Signatories:

  • Video

    Submitting a Participation Agreement using AGS (SWF) | (HTML5)

    This video provides instructions on how an Agreement Signatory can submit a Participation Agreement using AGS.

    Video

    Appointing a New LRA Using AGS (SWF) | (HTML5)

    This video provides instructions on how an Agreement Signatory uses AGS to appoint a new Local Registration Authority for their organization.

    Video

    Appointing an Existing User as a New LRA (SWF) | (HTML5)

    This eLearning tutorial will review how to add an LRA role to an existing user.

    Video

    Revoking LRA Appointment Using AGS (SWF) | (HTML5)

    This eLearning tutorial will review how to revoke an LRA appointment using AGS.

    Video

    Appointing New Privacy Contact (SWF) | (HTML5)

    This eLearning tutorial will review how to appoint a new Privacy Contact using AGS.

    Video

    Appointing Existing User as Privacy Contact (SWF) | (HTML5)

    This eLearning tutorial will review how to appoint an existing user as a Privacy Contact using AGS.

    Video

    Performing Attestations in AGS (SWF) | (HTML5)

    This eLearning tutorial will review how an Agreement Signatory performs attestations for their organization’s Privacy Contact and the Local Registration Authorities using AGS. Notifications of attestation requests are sent out semi-annually (May 1 and November 1).

  • PDF

    Guide for Agreement Signatories Using AGS (July 2017)

    This PDF document highlights how Agreement Signatories use AGS to submit the Participation Agreement, appoint and revoke LRAs, replace Privacy Contact and add/remove sites where clinical staff access ClinicalConnect.

For Privacy Contacts:

  • Video

    Submitting the Privacy & Security Self-Assessment using AGS (SWF) | (HTML5)

    This video provides instructions on how a Privacy Contact should submit the Privacy & Security Self-Assessment using AGS.

    Video

    Attestations by Privacy Contacts (SWF) | (HTML5)

    This eLearning tutorial will review how a Privacy Contact performs attestations for their organization’s Privacy Auditors using AGS. Notifications of attestation requests are sent out semi-annually (May 1 and November 1).

  • PDF

    User Guide for Privacy Contacts (from Approved Participants) using AGS (July 2017)

    This PDF document highlights how Privacy Contacts use AGS to request and remove access for Privacy Auditors and perform Privacy Auditor attestations.