Resource Centre - Census Overview

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ClinicalConnect provides up to five different real-time Census lists (based on the user’s privileges) that can be used to easy access patient records and view details related to patients’ hospital encounters from acute care facilities in south west Ontario.  An additional tab called ‘Notification Subscriptions’ is also available in the Census module and provides a list of patients that the user has subscribed to receive email notifications when new results become in the patient’s records. User’s with census privileges can set their default preferences to the Census list of their choice. Census lists can be used to easily access patient records and view details related to patients’ hospital encounters as shown in the example below.

The following table provides an overview of the key features of each Census view.

Tab Description

Census

The first Census tab is a combined census list that displays Inpatients, Outpatients, ED patients, and Discharged patients who have had activity in acute care facilities within a defined number of days back (maximum of 14 days back) and also includes patients that have been added to your Worklist.

For physician users, this census list will display any patients who have a hospital registration and are associated with the physician based on the physician’s CPSO number.

For non-physician users, if the user is associated with multiple physicians’ CPSO numbers, this census list includes patients that are on your selected Physician Census list and anyone that you have added to your Worklist.

Group Inpatient

Group Inpatient census is used for select physician groups and displays all inpatients associated with the group of physicians based on the physician’s CPSO number. These physician groups are defined within the source Health Information System (HIS) and are available for select source hospitals systems. This list is useful for physicians that are covering for a specific physician group within that source hospital system. If the user is not associated with Group Inpatients, this census list will not display.

User’s accounts that are configured to support multiple physicians (such as physician’s administrative support) will have an additional Physician field and will be able to filter this list by selecting the physician’s name, to see only the patient’s associated with the selected physician.

Physician groups are defined within the source HIS and may be available only for select source hospitals. This list is useful for physicians that are covering for a specific physician group within that source hospital system.

Station Census

The Station census, or Unit/Ward census, displays all inpatients and outpatients associated with the selected hospital facility and location type. The list of patients will display for the selected location for the current date.

Note: Not all facilities have Station Census lists available. In these cases, use the Advanced Search function to find the patient in ClinicalConnect.

Worklist

A Worklist is useful if you want to create your own patient list. This eliminates the need to always search for a patient each time you want to access their record. The Worklist will display a list of patients that the user has manually added by clicking the Add button .  Click the Remove button   to remove patients from your Worklist as needed.

 The Worklist census is limited to 75 patients.

Note: Patients who’ve been matched only against PCR cannot be added to a Worklist (i.e. the “Add Pt to Worklist” icon will not be available. These patients’ records will need to be searched each time if they haven’t had a SWO hospital/HCC visit. The most efficient way to search for these records is by using the HCN. )  Please refer to the section called ‘ClinicalConnect’s Integration with Provincial Client Registry (PCR)’ for more information.

Physician Census

Displays a list of all inpatients associated with the physician’s CPSO number. For non-physician users, this census will display the selected physician’s patients If the user is associated with multiple physicians, use the dropdown to select a different physician and display a new patient list.

Notiification Subscription

After subscribing to receive notifications for at least one patient, you will be able to access the Notification Subscription tab where all of your patients’ subscriptions will be listed as shown below.  You can easily manage all of these subscriptions from this view or select the patient’s record to view their New Results.  See the Notification Subscription and Accessing your Notification Subscription List of Patients page to learn more.

NOTE: The Subscription Notification list cannot be set as your default Census view. Instead, click on the Subscription Notification tab to view the list.

 

Common Census List Functionality

A default Census list is set to display for users with census privileges when first logging into ClinicalConnect.   Once in a patient’s record, users can access their default Census list by clicking the Census link located at the top of the screen. 

To access a patient’s record from a Census list, click the row of the patient whose record you want to view.

Image of the census view

The following following table provides a summary of key features of Census lists in ClinicalConnect.

Feature Summary

Smart Filter

Text typed in the Smart Filter Search box narrows the list of results to display only those related to text you entered.

Example:  

Source and Facility

Select Census lists can be sorted/filtered by selecting the Source hospital system from the dropdown list and then selecting the associated facilities. After selecting the Source, use the Facility dropdown list to drill down on a specific facility you want to use to filter your census list.

The All option is available in the Facilities dropdown to search all facilities in the selected source hospital.

Example: 

Days Back

In the Census lists, the Days Back filter refers to the number of days back from the current date and is set to the maximum of 14 days as the default.  This will display a cumulative list of patients who have had activity in acute care settings for the selected number of days.

Days Back options include; Today, 1, 3, 7, 14

Print

All Census lists can be printed using the print icon 

Preferences

All Census tab have preferences that can be accessed and configured by clicking the Preferences button in the census header.

New Results Flags

Coloured flag indicators display in census lists (as well as beside the modules in a patient’s record) alerting you when New Results exist for a patient. Hovering your cursor over the indicator will display a tooltip showing which modules have new results.

Example: Groucho Marx has three new lab results to view.

See the New Results section of the guide to learn more about New Results flags.

Add/Remove Patients to Worklist

Patients can be added or removed from a Census list by using the Add  and Remove  buttons.

 

Provincial Client Registry (PCR) Patient Matches and Census Lists

 Patients who’ve been matched only against PCR will not be included in the Provider Census Lists  (i.e. these patients’ records will need to be searched each time if they haven’t had a SWO hospital/HCC visit. The most efficient way to search for these records is by using the HCN.) Please refer to the 'Simple Search for Records in PCR' page for more information.

PCR Census List

 

 

 

 

 

 

 

 

 

 

Click here to learn about Setting Your Default Census View